To ensure that the days of the actual defenses are running smoothly, make sure 1) you have a knowledgeable facilitator in each defense room and 2) each facilitator has all the directions and materials needed.
Below is an example Facilitator Packet that you might put together for each defense room.
Directions for Defense Room Facilitator (1 copy)
Copy of defense schedule (1 copy per panelist)
List of EL and SpEd students (1 copy)
Defense Panelist Question Guide (1 copy per panelist, on colored paper)
Guide for Providing Feedback to Students (1 copy per panelist, on colored paper)
Defense Rubric (1 per panelist per defense)
Defense Note-Taking Guide (1 per panelist per defense)